Privacy Policy

Name: Copthorne Village association (CVA) Address: C/O Copthorne Bank Post Office, 6 Copthorne Bank, RH10 3QX Email: info@copthornevillage.org

We currently collect and process the following information: • Name • Address • Email

Most of the personal information we process is provided to us directly by you for one of the following reasons: • Membership of the CVA • Attendance of a CVA meeting We use the information that you have given us in order to keep you informed of village news and events, activities and meetings as well as renewal of your membership. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are: Your consent. You are able to remove your consent at any time. You can do this by contacting info@copthornevillage.org

Your information is securely stored. We keep Name Address and Email until membership has not been renewed for thee consecutive years. We will then dispose of your information by deleting it.

Under data protection law, you have rights including: Your right of access - You have the right to ask us for copies of your personal information. Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances. Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at info@copthorne.org if you wish to make a request.

If you have any concerns about our use of your personal information, you can make a complaint to us at info@copthorne.org (mailto:info@copthorne.org)or by post to CVA C/O Copthorne Bank Post Office, 6 Copthorne Bank, RH10 3QX. You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk(https://www.ico.org.uk/)